Petty Cash Voucher Book

Petty Cash Voucher Book is an offline app: one HTML file in a zip that opens by double-click, with no installation, internet or subscription.

The problem it removes: Petty cash is small money with a big habit of going missing: a pile of crumpled receipts, a notebook of amounts nobody signed, and a box that is short by an amount nobody can explain. Month end becomes a hunt for slips, and when the box is short there is no record of when it happened or who approved what.

What is inside:

• Numbered payment vouchers (the prefix is yours), printable on A4 with the amount in words and signature lines for the person paid and the approver
• An imprest float: the box is topped back up to a fixed amount, and the Dashboard shows exactly how much cash restores it
• Record a top-up in the same numbered book; cash over and cash short found at a count are entries too
• A running balance after every voucher, checked against the cash you should be holding
• Receipt tracking: a voucher at or above the amount you set is flagged until a receipt is recorded
• A single-voucher limit above which an approver's name must be entered
• Cash count by denomination: the difference to the book is posted as an entry so it is on record
• Void with a reason: vouchers cannot be deleted and a number is never reused
• Monthly summary by category to print for your accountant, CSV export of the whole book

In the zip: index.html (the app), README.txt (quick start, how it calculates, limits) and EXAMPLE-DATA with a made-up example you can restore. Start in 10 minutes: open index.html, press Load example data, look around, press Clear everything and enter your own settings.

Rules are settings, not built in. The float, the opening balance, the receipt limit, the single-voucher limit and the categories are all settings. A fresh copy starts with placeholder values: replace them with your own policy.

Who it is for: shops, offices, workshops and sites where someone keeps a cash box and the owner wants a clean record without a full accounting system.

What it is NOT: accounting software, and it cannot stop someone taking cash from the box: it makes gaps visible through counts and numbered vouchers. It records whether a receipt exists, but does not check it is a valid tax invoice. Petty Cash and Expense Claim Pack is an Excel and Word pack with a policy and forms; this is a separate offline app with numbered vouchers, a float, void control and a count. Staff expense claims are in Expense Claim and Receipt Log.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: 49 scripted checks through the real screens in Chromium, run at 1280 px and at 375 px, including an independent recomputation of the running balance and the monthly summary, amount-in-words, over-limit blocking, void, cash count differences and settings validation. The printed voucher and monthly summary were rendered to PDF in Chromium and looked at. Not tested in Firefox or Safari (neither could be launched in our test environment), in Edge, on a real phone, on a real printer, or with real bank or accounting exports; layout checked at 375 px and 1280 px.