Petty Cash and Staff Claims Book

Petty Cash and Staff Claims Book is an offline app (one HTML file in a zip) for a business with one or more cash boxes. Each box (head office, warehouse, branch) has an opening amount, a float size and a custodian. Vouchers, top-ups and cash found over or short change the box. Staff claims are written with receipt lines, approved, and paid from a chosen box, so the box balance always matches what was actually paid out.

The problem it removes: Small cash payments have no voucher, receipts go missing, and the box never balances. Staff send photos of receipts and claims are paid from memory out of the same cash, so nobody can say how much is really in the box, which claim was paid from which box, or whether the same taxi receipt was claimed twice. This app puts vouchers and claims against one balance per box.

What is inside:

• Several cash boxes, each with opening cash, float size, custodian, cash held now and the amount needed to top it back up
• Numbered vouchers with category, receipt tick and an approver name when the amount reaches the limit you set, with a check that blocks paying more cash than the box holds
• Top-ups, cash over and cash short found at a count, and cash returned to the safe, all counted in the box balance
• Staff claims with receipt lines, Submitted, Approved, Paid and Rejected, paid from a chosen box so the balance drops by the claim total
• Flags for vouchers and claim lines with no receipt, and for claim lines that match another line on the same date, amount and category
• Printable petty cash voucher (A5), staff claim form (A4), cash summary and claims register for any period
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: office managers, accountants, branch supervisors, warehouse keepers and small business owners who keep petty cash in a box and reimburse staff from it.

What it is NOT: It is not a ledger and does not post to accounting software. It does not know your company policy: the approval limit and categories are yours. It does not write the amount in words, does not store receipt images, and cannot tell whether VAT on an expense can be recovered, which is a question for your accountant. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (165 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 836 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).