Expense Claim and Receipt Log

Expense Claim and Receipt Log is an offline app: one HTML file in a zip that opens by double-click, with no installation, internet or subscription.

The problem it removes: Staff expense claims arrive as WhatsApp photos, a crumpled bundle or a spreadsheet nobody trusts. The same taxi receipt is claimed twice, a meal over the policy limit is paid without anyone noticing, receipts go missing, and the accountant spends a day each month working out what is VAT-recoverable. Nobody can say how much was claimed by whom last quarter.

What is inside:

• A claim per employee and period with lines for receipts, mileage (kilometres at your rate) and per diem days (up to three rates you name)
• Categories with an optional cap per receipt, and a receipt required from an amount you set
• Checks as you type: dates inside the claim period, possible duplicates, over-cap lines, a missing receipt blocks submit
• Workflow: draft, submitted, approved or rejected with a reason, paid; claims above a total you set need a senior approver's name
• A Receipt log of every receipt with its reference and whether it was kept, lost or not required
• VAT estimated only for lines marked as a tax invoice with the supplier's TRN; mileage and per diem carry no VAT
• A printable claim form with the advance paid, the amount payable, the employee declaration and signature lines
• A Period summary by category and by employee, CSV export, example data, JSON backup and restore

In the zip: index.html (the app), README.txt (quick start, how it calculates, limits) and EXAMPLE-DATA with a made-up example you can restore. Start in 10 minutes: open index.html, press Load example data, look around, press Clear everything and enter your own settings.

Rules are settings, not built in. The mileage rate, the three per-diem rates, the receipt threshold, the senior-approval limit, the VAT rate and the categories with caps are settings: the app has no built-in rates because these are your company's policy.

Who it is for: company owners, office managers and finance staff who reimburse staff expenses and want one claim form and one record.

What it is NOT: accounting software, and it does not read receipts or store receipt photos: keep the paper or file and write where it is in the receipt reference. It does not pay anyone, and it does not know UAE company policy or what is tax-deductible: check VAT recovery with your tax adviser. Approval is a record by name, not a login. Petty Cash and Expense Claim Pack is an Excel and Word pack with policy and forms; this is a separate offline app with calculated mileage and per diem, validation and a receipt log. Cash taken from a petty cash box is in Petty Cash Voucher Book.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: 92 scripted checks through the real screens in Chromium, run at 1280 px and at 375 px, including recalculation of every stored line amount and the VAT estimate in Python, the claim flags, a draft that is blocked from submit, line validation, a line outside the claim period, senior approval, approve, reject and delete, the receipt log, the period summary against an independent total, settings and CSV export. The claim form and the period summary were rendered to PDF in Chromium and looked at. Not tested in Firefox or Safari (neither could be launched in our test environment), in Edge, on a real phone, on a real printer, or with real bank or accounting exports; layout checked at 375 px and 1280 px.