WhatsApp Order to Quote Helper

Small sellers take orders in chat. Turning a messy message into a priced quote means retyping each line, looking up prices, adding up, working out VAT and writing a reply, and the same customer often sends the same order again next month. It is slow at busy times and easy to get a total wrong.

Type or import your price list and add the other names customers use for each item (for example 'blue mug' and its Arabic wording). Paste the customer's message and press Read order lines. The app strips WhatsApp date and name prefixes and greetings, splits the message into lines, finds the quantity (2 x, 3 pcs, x2, qty 2, a number at the start or end, English number words, Arabic digits) and matches the rest to your price list, allowing small spelling differences. Lines it is less sure about are marked Check, ambiguous or unknown lines are never silently accepted, and you can change any match from a drop-down, override a price or leave a line out. The Quote tab shows a printable document with numbering and totals (prices with VAT, without VAT or VAT-free, discount as an amount or a percent, delivery fee) and a reply text from a template you can edit, ready to copy. Save to the order log to keep a record and move the number on.

What is inside:

• Price list, Paste order, Quote and reply, Order log, Settings and How it works tabs
• Everything runs on your device with fixed rules: no AI, no account, no upload
• Price list CSV import, order log CSV export, JSON backup
• A worked example and EXAMPLE-DATA files, including a sample message

The app never connects to WhatsApp and never sends a message: you copy the reply and paste it yourself. Matching is simple text matching and can be wrong, which is why it marks uncertain lines: always read the result. A quotation is not a tax invoice; VAT on your documents is your responsibility, so check the FTA requirements for tax invoices or ask your accountant. It is not tax or legal advice, not an FTA-approved system, and no platform or courier endorses it.

How it differs from the WhatsApp sales reply skill and the message templates in the catalogue: those help write replies with Claude or from templates. This reads the order, prices it from your list and does the arithmetic, locally.

Tested: every calculation was compared with an independent Python (Decimal) calculation on randomised cases, CSV edge cases (quotes, commas, Arabic text, byte order mark) were run through the importer, and the screens were driven in a headless Chromium browser at phone and desktop widths. It has not been tested on a real phone, in Safari, Firefox or Edge. On generated test messages it matched the right item and quantity on nearly all lines; real customer messages are messier, so expect more Check lines.