Guard Card Expiry and Uniform Issue Register

Guard Card Expiry and Uniform Issue Register is an offline app (one HTML file in a zip) for a security contractor who keeps card dates in one notebook and uniform issue in another. You list your guards, enter each document with its expiry date, and record every uniform item issued. The app shows what has expired, what expires soon and who still holds uniform.

The problem it removes: A guard card lapses on a post and nobody noticed because the date was in a drawer. A guard resigns and leaves with two uniform sets and a jacket, and the value is only worked out weeks later from memory. Dates and uniform are kept in different places, so no one sees a guard whole.

What is inside:

• Guards with status (active, on leave, left), post and phone, and the next expiry date across their current documents
• Documents per guard (guard card, medical or fitness certificate, training certificate, visa, other) with an expired, due soon or OK flag and a warning window you set
• A rule that stops two current documents of the same type for one guard, so a renewed card never hides behind the old date
• Uniform items with a replacement value, issued per guard with size and quantity, returned and lost quantities, what is still held and its value
• Today page: expired documents, documents due soon with WhatsApp reminders, leavers still holding uniform, and uniform due for replacement
• Printable uniform issue receipt (A5) and a guard clearance sheet (A4) listing items still held and current documents
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: owners and office staff of small and mid sized security contractors who manage a few dozen guards and want dates and uniform in one record they can search and print.

What it is NOT: It does not know which documents the law or your client requires, and it does not check that a card is real or valid: it records the dates you type. It does not calculate or advise on any deduction from pay, which depends on your contract and the rules that apply to you. It keeps no ID numbers, no scans and no photos. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (149 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 1324 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).