Property Enquiry, Viewing and Follow-Up Tracker for Small Agencies

Property Enquiry, Viewing and Follow-Up Tracker is an offline app (one HTML file in a zip) for an agent or small agency that arranges viewings over WhatsApp and calls. Each enquiry records who asked, where it came from, what they want and their budget. Each viewing links one enquiry to one property with a date, time and agent, and the app refuses a booking that clashes with another viewing of the same property or the same agent. After the viewing you record the outcome and what the viewer said. The first page lists who to call today, who has not been contacted and which viewings are still waiting for an outcome.

The problem it removes: Enquiries arrive from the portal, the website, the signboard and walk-ins. Viewings are arranged in chat and the feedback stays in someone's head, so the owner asks how the viewings went and nobody can say. Leads go quiet because nobody set a day to call again. Two viewers are booked at the same flat at the same time, or an agent is booked at two places. This app keeps one list of enquiries with the next call date, one list of viewings with their outcome, and one page of what to do today.

What is inside:

• Today page: follow-ups overdue and due today, new enquiries not yet contacted, viewings today and tomorrow, viewings still without an outcome and listings that have been available too long
• Enquiries with source, budget, bedrooms wanted, agent, status, last contact and next follow-up, with a board by status
• Viewings with date, time, agent, outcome, interest level and feedback, and a calendar
• Rules that stop a clashing viewing of the same property or agent, a viewing of a let or withdrawn property, a viewing for a closed enquiry and a rent enquiry booked on a sale property
• Budget check on every viewing against the asking price with a tolerance you set
• Properties with agent, status and number of viewings, a printable viewing feedback page for the owner and a printable viewing sheet for each agent
• WhatsApp buttons that open a message ready to send for follow-ups and viewing reminders
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: independent agents, small brokerages and property management offices who list and show flats, villas and offices, and want every enquiry followed up and every viewing recorded.

What it is NOT: It does not publish listings, collect enquiries from portals automatically, send messages for you, handle contracts, commission or deposits, or hold documents. The tolerance and follow-up gap are numbers you enter. Fictional example data only. Check any licensing or registration rule that applies to your agency with the authority. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (174 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 1753 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).