Freelance Project Budget Tracker

Freelance Project Budget Tracker is an offline app (one HTML file in a zip) for a freelancer or small studio that works on several projects: some by the hour, some for a fixed fee, some by the hour up to a cap. You log hours and out-of-pocket costs against the project. The app shows how much of the hours budget is used, what a fixed fee works out to per hour, how much is capped and written off, and what is still unbilled. When you invoice, you group the work into a billing batch and print a work statement. It is not an invoicing tool: you issue the invoice in your own invoicing tool and type its number here.

The problem it removes: Hours are logged against a project but nobody compares them with the budget, a fixed fee quietly pays less per hour than you thought, a cap swallows the last twelve hours, recharged costs are forgotten, and the invoice is made from memory. This app keeps one running answer to: how much work is done, how much is billed, and what is left to bill.

What is inside:

• Projects page: unbilled fees and costs per project, hours against budget, effective hourly rate on fixed fees, and amount written off over a cap
• Three billing types: hourly, fixed fee, and capped hourly with a cap in AED
• Time log with a billable tick, and recharge costs such as stock photos or printing that can be billed on
• Billing batches: tick time and costs to a batch, then print a work statement that lists exactly what was billed
• Fixed fee instalments that cannot add up to more than the fee, and a warning when work is ticked to the batch of another project
• Warnings: near or over the hours budget, below the lowest hourly rate you accept, finished project with work still unbilled
• Work statement to attach to the invoice, and an unbilled work sheet per project
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: freelance designers, developers, writers, photographers and consultants who run three to ten projects at a time, some by the hour and some for a fixed price, and invoice from their own invoicing tool.

What it is NOT: It does not create invoices with tax lines, take payments or send messages. Amounts are before VAT: enter and add VAT in your invoicing tool. It does not run a timer, so you type hours after the work. It is not advice on what to charge: the rates and warnings are numbers you enter. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (166 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 2128 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).