Facilities Supplier Contracts, Renewals and Service Visit Calendar

Facilities Supplier Contracts, Renewals and Service Visit Calendar is an offline app (one HTML file in a zip) for a building manager, supervisor or owners committee. Each yearly contract goes in once with its supplier, term, cost, last year's cost and the notice days it needs. The app shows which contracts need a decision now, which notice dates have already passed, and how much each one went up. For contracts with recurring visits (monthly pest control, twice a year tank cleaning) it plans the next visit and keeps the ones that were missed.

The problem it removes: Annual contracts renew silently because nobody remembers the notice date, and the price goes up without anyone comparing it to last year or to another quote. Recurring visits such as pest control and water tank cleaning are missed because they live in someone's head. This app puts every contract, notice date, quote and visit in one place and shows the overdue ones first.

What is inside:

• Suppliers and contracts with start, end, annual cost, last year's cost, notice days and an auto renews tick
• Last day to give notice, days left, and a state of Running, Decide now, Notice date passed, Expired or Ended
• Cost change since last year as a percentage, with your own limit for what to flag
• Rival quotes per contract with the best quote and the possible saving
• Service visits per contract: plan the next visit in one tap, mark it done or missed, see them on a calendar
• Printable visit sign-off sheet, contract renewal sheet and annual cost report
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: building and facilities managers, property management offices, owners committees and managers of small estates who run several yearly service contracts and recurring visits.

What it is NOT: It does not read contracts or know any legal notice period: you enter the days from your own contract. It does not decide whether to renew, give legal advice or negotiate. It does not send reminders by itself and it does not pay suppliers or keep invoices. Quotes are numbers you type in, not checked offers. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (161 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 1168 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).