Donation Receipt Book for Community Groups

Donation Receipt Book for Community Groups is an offline app (one HTML file in a zip) for the volunteer who looks after the donations of a club, parents' group, mosque or church hall committee, or a small charity. Each gift gets a numbered acknowledgement, goes into a fund, and is added to the donor's total. Gifts of goods are recorded as in-kind with a description and never mixed into the cash total.

The problem it removes: Donations arrive as cash in an envelope, a transfer with no name, a cheque and a box of food. They are noted on paper or in a chat, the treasurer asks at the end of the year who gave what, and a donor asks for a letter that nobody can produce. This app records each gift once, numbers it and answers those questions.

What is inside:

• Donations numbered DN with the year, with donor, fund, payment kind, received by and a Void status that keeps the number
• Funds with a running total and an optional target, so you see how much each appeal has raised
• Donors with their total, number of gifts and last gift date, and anonymous gifts allowed
• In-kind gifts recorded with a description and your own estimated value, kept out of the cash total
• A5 acknowledgement, a donor summary to print for a donor who asks, and a printable donations list for any period
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: A volunteer treasurer or secretary of a community group who handles a modest number of donations by hand and wants a clear record and a printed acknowledgement. One person at one computer.

What it is NOT: It is not a tax receipt and does not claim any registration, approval or authorisation for your group. It does not check or advise on whether your group needs permission to collect donations: ask the relevant authority. It does not take payments, does not value goods for you, and keeps names and giving history only. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (132 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 560 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).