Coworking Member, Desk, Card and Locker Register

Coworking Member, Desk, Card and Locker Register is an offline app (one HTML file in a zip) for the person who runs the front desk of a coworking space or serviced office. You list your plans and desks, add each member, record each payment with the months it covers, and log every card, locker or key you hand out and take back. The app works out when each member is paid up to, who is overdue, which desks are free, how much deposit you hold and what a member who leaves still has to return.

The problem it removes: Plans, desks and renewal dates live in a spreadsheet that nobody trusts, so a renewal is noticed late and two members end up promised the same desk. Cards and lockers are handed out on a nod, and when a member leaves nobody can say what is still out. This app keeps one row per member, one row per desk and one line per item handed out, and refuses the double bookings.

What is inside:

• Plans with price, deposit and meeting room hours, and members who can have their own agreed price
• Desks and offices with seats, so a full desk cannot be given to a second member and a hot desk plan cannot be given a fixed desk
• Paid until date for every member, worked out from the months each payment covers, with Paid up, Renews soon and Overdue flags
• Deposits taken and returned from the payment list, with a deposit held figure per member
• Cards, lockers, mailbox keys and parking tags with an issue and return log that refuses to issue the same item twice
• A front desk page with renewals, overdue members, members who left with items still out, and free desks
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: managers and front desk staff of coworking spaces, serviced offices and shared studios with roughly ten to a few hundred members, who run renewals and access cards from a spreadsheet and chat today.

What it is NOT: It does not control any door, lock or card reader, and it does not take online payment or send messages by itself (it opens WhatsApp with the message ready). It does not bill automatically, issue tax invoices or keep room booking calendars. Receipts are simple receipts, not tax invoices. Do not store ID copies or card numbers. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (191 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 1299 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).