Rental Handover and Return Checklist with Damage Settlement

Rental Handover and Return Checklist is an offline app (one HTML file in a zip) for a car rental counter. Before the car leaves you record the condition of ten areas, the fuel, the km and the accessories, and print the checklist for the renter to sign. At return you record the condition again. The app shows which areas changed, adds fuel, late days, missing accessories and the charges you enter, and prints a settlement against the deposit.

The problem it removes: A damage dispute starts when the condition at handover was never written down, or was written and nobody can find it. The fuel shortfall, the missing child seat and the late day are then added up from memory, and the deposit refund becomes an argument. This app puts the handover and return side by side and turns the differences into a deposit settlement.

What is inside:

• Vehicles with their known existing marks, so every handover starts from what is already recorded
• Ten areas checked at handover and at return, with a list of the areas that changed
• Fuel level out and in with the shortfall in quarters, km out and km in, and photos-taken ticks
• Accessories such as spare key and child seat, given and returned, with a replacement cost for each one not returned
• Charges found at return, late days at your fee per day, and a deposit settlement: deducted, refund due or amount still owed
• A warning for damage charged when no change in condition was recorded, and a printed handover checklist and return settlement
• Example data you can load in one click, a Start here guide and an Honest limits panel
• JSON backup and restore, CSV export, and CSV import with a check of every row before anything is added

Who it is for: small car rental companies, van and bike hire shops and chauffeur-free hire counters that hand over vehicles with a deposit, and want a written record of the condition that both sides sign.

What it is NOT: It does not store photos: it records whether photos were taken, and they stay on the phone. It does not decide who is at fault, estimate repair costs or claim from insurance. Fees and the sample wording are yours to set and check with your adviser. It is not a legal document. It is not legal, tax or accounting advice, it is not connected to any government system, bank or messaging service, and it does not file or send anything by itself. UAE e-invoicing is not part of it.

Your data stays on this device in your browser. Back it up with Export; clearing browser data loses it otherwise.

Verified by us: scripted tests in Chromium (122 checks through the real screens: adding, editing and deleting records in every table, required-field messages, backup then clear then restore, CSV export then import, keyboard order, print layouts rendered to PDF, no horizontal scrolling at 375 and 1280 pixels, no network requests) and an independent recalculation by a separately written Python evaluator of 1608 calculated values (25 randomised rows plus the example data) with 0 mismatches. Safari engine (WebKit): smoke test passed; Firefox: could not be launched. Not tested: Firefox beyond what is stated here, and no real printer was used (print layouts were checked as PDF).