Site costs: petty cash and people
You will be able to: Run a petty cash voucher from receipt to refill; Approve a weekly timesheet in the right order; Compute the monthly allocation of payroll to projects.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Each project can have a site float with its own cash account. A voucher spends from it and is booked as an expense of the project item. A voucher up to the limit needs no approval; one over the limit waits for another person. The receipt photo is required. Posting makes the journal: cost on the item, input VAT when the receipt is a tax invoice, cash out of the float.
A timesheet is one week of one person: each line says the day, the project, the item of the breakdown and the hours. Zeyto splits the hours into regular, overtime, off-day and holiday hours by the overtime rule. A line without a project is bench time. The site engineer approves first, then the project manager; the person who entered the sheet cannot approve it. A rejected sheet goes back to draft with the reason. Hours can be fed from the site gate; each gate record feeds a sheet once.
Allocating payroll
Payroll is booked once, in Salaries and Wages. At month end the allocation moves the share that belongs to projects onto the items they were worked on. The hours of bench, training, travel and leave stay where payroll put them. Nothing is accrued twice. Only timesheets approved by the project manager are allocated, and a month can be allocated once; a reverse undoes the run and opens the hours again.
Take one employee with a cost pool of AED 12,000 (payslip gross plus the employer burden you give). The approved hours, all regular, are 100 on project A, 60 on project B and 40 on the bench. The part that moves to projects is 12,000 x 160/200 = AED 9,600: A takes 6,000 and B takes 3,600. The remaining AED 2,400 stays in the payroll account.
- The basis Actual payslip uses what each person was paid. Standard rate uses hours times the standard hourly rate, for people paid outside payroll.
- Sheets of the month not yet approved are not allocated until they are, and the preview lists them.
- A crew may be on two projects in one week; the allocated percentage shows if it goes above 100.
Walk it through
- Compute the allocation if the bench hours were 80 instead of 40.
- Write the approval order for a timesheet entered by the foreman.
- In the demo, open Petty Cash and People and look at the Vouchers and Timesheets tabs.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Petty cash: receipt photo, limit, post, refill.
- Timesheets: site engineer then project manager; the entrant never approves.
- Payroll allocation moves only the project share of hours; bench hours stay put.
Check yourself
4 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.