Materials, consumables and shop supplies
You will be able to: Choose between a job line, a material and a consumable; Return a material to the store; Set up the optional Shop supplies charge.
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Not everything used on a car is sold as a line. Zeyto Garage Pro separates three kinds of use so cost and customer documents stay correct.
| Kind | Example | Customer sees it? | Needs approval? |
|---|---|---|---|
| Job line (part) | Brake pads | Yes, on estimate and invoice | Yes |
| Material | Welding rod used on the job but not sold as a line | No | The job must be approved |
| Consumable | Cloth, gloves, cleaner, tape | No, unless you add a shop supplies charge | No |
Materials
On the Parts tab, Issue parts takes an item and quantity out of the store for a job, with an optional line, batch number, expiry date or serial numbers. The entry debits the materials expense account and credits Inventory, tagged to the job's centre, and Print Issue Slip prints it. Return to Store reverses a quantity. The account used is chosen in Settings, Workshop, under Advanced. Materials are for items not sold as a line; a part that is a job line is refused as a material with a plain sentence, because it leaves the store with the invoice.
A warranty or goodwill job is never invoiced, so every part used is issued here and its cost is booked as warranty expense.
Consumables
Shop supplies are used from the moment the car is in the workshop. The customer approves no cloth or glove, so unlike materials there is no approval gate. The Consumables card lists most used items to tap, and Take back returns an item to the store. The same items can be issued to the workshop with no car, from Issue to workshop. A report, Consumables used, shows cost by job, technician, item or month.
The Shop supplies charge
Some garages add one visible Shop supplies line to the job invoice. A company setting chooses None, which is the default and adds nothing, a Fixed amount, a percentage of the invoice's labour, or a percentage of the whole invoice, all net of VAT. The line is an ordinary service line, so VAT and totals follow the normal pipeline, and the cashier can take it off the invoice with the cross beside it. The cost side is unaffected, because consumables cost the job when issued.
Try it in the demo
- Open the Garage demo at https://garage.zeyto.app and open a job's Parts tab.
- Find the Materials card (Issue parts) and the Consumables card, and read the hint on each.
- Open Issue to workshop from the menu, if available, and see how it differs from issuing to a job.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Job line parts leave with the invoice; materials are issued by hand for items not sold as a line.
- Consumables need no customer approval and stay off customer documents.
- Shop supplies is an optional invoice line: None, Fixed, or a percentage of labour or invoice.
- Parts used on a warranty job are issued as materials and booked as warranty expense.
Check yourself
4 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.