Purchasing for stock and for jobs

Purchasing in Zeyto Garage Pro follows the usual cycle, with extras that tie a purchase to a car. The Purchases hub groups the screens: Purchase orders, Goods received, Purchase bills and Purchase returns under Documents, then Payments and the Supplier ledger under Money out, and Suppliers under Masters.

Buying for stock

For stock you order from the supplier on a purchase order, receive the goods on a goods received note, and post the supplier's bill. Receiving adds quantity at cost; the bill books the payable and the input VAT. The moving average cost is updated as stock comes in. Parts at or below their reorder level are flagged for buying, and the report Low and negative stock lists what to reorder.

Buying for a job

Often a garage buys a part only because a customer approved a job. On the Parts tab, press New Purchase for this job. The purchase is tagged to the job's centre. Stock items bought this way go into the store and count on the job when the invoice takes them out. Services bought count on the job at once. The Purchases card lists the supplier, bill number, net, VAT and payment. A purchase for a job is possible only once the work is approved; before that the screen says the customer has not approved any work.

Sub-work sent out

Work done by a third party, such as dent repair or machining, is recorded in the Sub-work card. New Sub-Work links it to a line of the job. You mark it Sent and Returned, and attach the vendor's bill with its bill number and TRN. The card shows what it sold for on the line, what it cost and the markup. Put your own sub-work items in the Sub-work item group so they count as sub-work.