Vehicle and owner records

Garages think in cars, not only in customers. A car outlives its owner, a customer may bring many cars, and a fleet may bring hundreds. Zeyto Garage Pro keeps a vehicle record and an owner record, and links them. Most of the time you never open either screen, because the check-in form creates them for you, but you should know what each one holds.

The vehicle

• Plate: stored as emirate, code and number, and shown as one plate, for example DXB K 55123.
• VIN or chassis number, make, model, year, colour, engine number, variant and body type.
• The current owner, and whether the car is active. An inactive car stays in history but is left out of searches unless you ask.
• Odometer readings: each check-in or release can add a reading, and the last one is shown next time.
• Next service due, by date or by reading, which feeds the Reminders list.

Only the plate, or the VIN when there is no plate, is ever required. Everything else can be filled in later from the vehicle page.

The customer

A customer needs a name or a mobile number, either one. A mobile needs at least five digits. A customer made from a number alone is stored with the number as its name, and lists show the plain words Name missing until someone types a real name. A TRN with other than 15 digits gives a soft note but still saves.

The company default terms start at a credit limit of 5,000.00 and 30 credit days, with no grace days, and a customer can have his own limit and days instead.

Duplicates and ownership

Before anything is created, the form checks whether a customer with that mobile or a car with that plate or VIN already exists, and uses it instead of making a second one. If a found car belongs to someone else, the screen says Registered to that person. It never changes the owner silently; making the new person the owner is a separate, explicit choice.