Compliance warnings and gratuity
You will be able to: Use the Compliance list and the 30 and 90 day tiles; Calculate UAE end-of-service gratuity step by step; Run the Gratuity Liability report.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Two screens read the data on the employee record and warn you before something costs money: Compliance (documents) and the Gratuity Liability report (end-of-service pay).
Compliance
Employees ▸ Compliance lists every document that has already expired or expires within 90 days, soonest first: Emirates ID, Passport, Residence Visa and Labour Card. It only reads. You fix a document by typing the new expiry date on the employee record, then pressing Refresh.
| Tile | Counts |
|---|---|
| Expired Docs | Documents already past their date (a person with two expired documents counts twice) |
| Due · 30 Days | Documents expiring in 0 to 30 days; one expiring today is here |
| Due · 90 Days | Documents expiring in 31 to 90 days |
- An expired document stays on the list, however long ago, until a new date is entered.
- Only active employees are checked, and a document with no date entered cannot appear.
- The Employees list flags only documents due within 60 days and does not flag expired ones, so Compliance is the complete list.
Gratuity: the rule Zeyto applies
Gratuity is the end-of-service payment owed after a year of service. Zeyto follows the structure of the UAE private-sector rule (Federal Decree-Law No. 33 of 2021, Article 51, as summarised on u.ae) for every employee: nothing under 1 year of service; 21 days of basic pay for each year of service up to 5 years; 30 days for each year after the fifth; part years count in proportion; the total never above two years of wage, which Zeyto applies as 24 times the monthly basic. Only the basic salary is used. Housing, transport and other allowances are ignored.
A day of pay is Basic Salary × 12 ÷ 365. Service is counted from Joined On to the as-on date by calendar anniversary, with part of a year as a decimal. This day-of-pay rule is Zeyto's own choice: the law speaks of days of wage without defining the daily rate, and many HR calculators divide the monthly basic by 30 instead, which gives a slightly higher figure. Treat the Gratuity Liability report as an accrual estimate, and settle a leaver's final payment on the figure your accountant or the labour authority confirms.
Gratuity Liability report
The report lists each active employee with a Joined On date, with Joined, Service (yrs), Basic and Accrued Gratuity as on a chosen date, and a TOTAL of accrued gratuity. It reads and posts nothing: it shows what you owe, not a journal. Past dates are an estimate, because it uses today's records. A person who joined after the as-on date shows 0, and Inactive people are not listed.
Try it in the demo
- Open Employees ▸ Compliance in the demo and read the three tiles and the Status column.
- Open Reports and find Gratuity Liability under Payroll / Compliance. Run it and check one row by hand.
- Pick an employee and recalculate their gratuity using 21 and 30 days with the formula above.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Compliance covers expired and the next 90 days; the Employees list flags 60 days only.
- Gratuity uses basic only: 21 days to 5 years, 30 days after, cap 24 months' basic.
- Day of pay = basic × 12 ÷ 365; nothing under 1 year.
- Gratuity Liability reads and posts nothing.
Check yourself
5 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.