Zeyto Academy · Specialist · Module 15
Payroll and HR
Employee records, document compliance, UAE end-of-service gratuity, monthly payroll runs, salary advances and the WPS check file.
You will be able to
- Maintain employee records and document dates
- Calculate UAE end-of-service gratuity
- Run payroll through calculate, approve and pay
- Post and recover salary advances and check WPS
Employee records and departments
- An employee record holds pay, bank, MOHRE code, join date and four document dates.
- Gross pay is basic plus housing, transport and other allowance.
- There is no Delete: use Inactive.
- Saving an employee posts nothing; payroll and advances post.
Compliance warnings and gratuity
- Compliance covers expired and the next 90 days; the Employees list flags 60 days only.
- Gratuity uses basic only: 21 days to 5 years, 30 days after, cap 24 months' basic.
- Day of pay = basic × 12 ÷ 365; nothing under 1 year.
- Gratuity Liability reads and posts nothing.
Running payroll: calculate, approve, pay
- GENERATED, APPROVED, PAID: only Approve and Pay post.
- Approve: Dr 6100 gross, Cr 2500 net, Cr 1460 recoveries.
- Pay: Dr 2500, Cr bank.
- No overtime or leave calculation; dates are the day you press the button.
Salary advances and how payroll recovers them
- Post Advance: Dr 1460, Cr Cash in Hand 1000 or the bank ledger account.
- Recovery is taken when payroll is approved, from the Recovery Start month.
- Monthly Recovery or Installments set the instalment; the last month takes the remainder.
- No edit or delete: check before posting.
WPS and payroll reports
- WPS screen is for checking; the bank will reject the file today.
- READY needs a MOHRE code, an IBAN and net pay above zero at Calculate time.
- Pay through your bank's WPS, then record it with Pay Payroll.
- Five payroll reports cover payslips, branch cost, WPS, advances and compliance.
Employee records and departments: key table
| Field | Why it matters |
|---|---|
| Basic Salary, Housing, Transport, Other Allowance | Gross pay is the sum of the four, every month |
| Joined On | The Gratuity Liability report needs it and skips people without one |
| MOHRE Person Code and IBAN | Needed to be marked READY for the WPS file. The IBAN is not checked, so read it twice |
| Emirates ID, Passport, Visa and Labour Card expiry | Feed the Compliance warning list |
| Linked App User | The Zeyto sign-in this person uses; can start new sales documents with this person as Salesperson |
Compliance warnings and gratuity: key table
| Tile | Counts |
|---|---|
| Expired Docs | Documents already past their date (a person with two expired documents counts twice) |
| Due · 30 Days | Documents expiring in 0 to 30 days; one expiring today is here |
| Due · 90 Days | Documents expiring in 31 to 90 days |
Running payroll: calculate, approve, pay: key table
| Step | Status after | Posts |
|---|---|---|
| Calculate | GENERATED | Nothing |
| Approve Payroll | APPROVED | One journal: Dr 6100 Salaries & Wages (gross); Cr 2500 Salaries Payable (net); Cr 1460 Employee Advances (recoveries) |
| Pay Payroll | PAID | One journal: Dr 2500 Salaries Payable; Cr bank (Payment Bank, or 1100) |
Salary advances and how payroll recovers them: key table
| Field | Meaning |
|---|---|
| Recovery Start | First payroll month that takes money back; earlier payrolls do not recover it |
| Monthly Recovery | Amount taken each month. If empty, Amount ÷ Installments, or the whole Amount if Installments is also empty |
| Installments | Number of months, used only to work out Monthly Recovery when that is empty |
WPS and payroll reports: key table
| Report | Shows |
|---|---|
| Payroll Register | Every payslip of a month: gross, deductions, net, In WPS and run status |
| Salary Cost by Branch | Payslips grouped by the branch of the run, with gross, deductions and net subtotals. Today usually one group, shown as a dash |
| WPS SIF Register | Payslips marked for WPS, with MOL ID, IBAN, fixed and variable pay, net and status. A list for checking, not proof anything was sent |
| Employee Advance Balances | Open advances: issued, recovered, balance |
| Employee Document Expiry and Gratuity Liability | Document warnings and accrued gratuity |