The month-end checklist and Day End
You will be able to: Explain what month-end close is for and why cut-off matters; Follow a sensible order of month-end tasks and name the Zeyto screen for each; Use Day End to find open items and, optionally, lock the books.
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Month-end close is the routine that makes the month's numbers complete, correct and protected from accidental change. It is not one button. It is a checklist you run in the same order every month, so the owner can trust the statements you produce at the end.
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1. Open Accounting, then Day End 2. Each check shows Done or what is still open 3. Bank Reconciliation: tick what the bank shows 4. Aging: who owes you and who you owe 5. Goods Received Not Invoiced: stock waiting for a bill 6. Depreciation Run: post the month charge 7. Trial Balance: debits equal credits 8. Profit and Loss, then the Balance Sheet
Zeyto posts as you work: a submitted document reaches the ledger at once, and a draft posts nothing. So closing is mostly about two questions. Is everything for the month in? Is it dated in the right month? Reports follow each document's own date, not the day it was typed, so a bill dated 30 October but entered on 3 November belongs to October once you re-run the October reports.
A working order
| Step | What you do | Where in Zeyto (lesson) |
|---|---|---|
| 1 | Submit or delete drafts; close tills and Field Sales sessions | Accounting, Day End checklist (this lesson) |
| 2 | Check cash, bank and petty cash against reality | Cash & bank book, Bank Reconciliation, Petty Cash count (lesson 2) |
| 3 | Check customer, supplier and stock balances | Aging, Party Balance Summary, Stock reports (lesson 3) |
| 4 | Post accruals, prepayments, payroll and depreciation | Journals, Amortization, Payroll, Depreciation Run (lessons 4 and 5) |
| 5 | Run Data health and the Trial Balance | Reports (lesson 6) |
| 6 | Read the Profit & Loss and Balance Sheet | Reports (lesson 7) |
| 7 | Lock the period | Day End or Settings, Posting Controls (this lesson) |
Order matters. Depreciation and accruals change the profit, so run them before you read the statements, and lock the books last.
Day End
Accounting, Day End lists everything still open for a business day you pick, shows that day's figures and lets you close it. Closing posts nothing by itself. It records who closed the day and when, and it can lock the books so nothing dated on or before that day can be changed. You can pick an earlier day when you are catching up, such as the last day of the month.
- Must fix items stop the close: an open POS shift, or ledger debits that do not equal credits.
- Open items are warnings you may confirm and close over: unposted drafts dated on or before the day (quotations, orders and proformas are not counted), unfinished POS day close, Field Sales sessions still out, approvals waiting, post-dated cheques due and not cleared, negative stock, sales waiting for a purchase, and an old backup.
- Cash in Hand and Bank show the ledger balances at the end of that day.
- Lock the books up to this day moves the lock date forward. It never moves backwards, so closing an older day does not loosen a later lock.
Other ways to lock
- Settings, Posting Controls has Books locked up to (inclusive). Zeyto's help calls it a soft close you control, separate from Fiscal Years. It is checked when documents are submitted or amended. The help says it does not apply to POS sales or to Cancel, so do not rely on it alone.
- Settings, Fiscal Years can set a year to Closed, which refuses postings dated inside it (lesson 8).
- A filed VAT return locks its own period for VAT documents (module on UAE VAT).
Try it in the demo
- Open Accounting, Day End (via the sidebar, More screens or Ctrl+K). Pick the last day of last month in Business day.
- Read the Checklist. Which items are Must fix and which are only Open?
- Read Cash in Hand and Bank. Do not tick the lock or press Close the day: the demo is shared.
- Open Settings, Posting Controls and find Books locked up to. Do not save any change.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Month-end is an ordered checklist, repeated every month.
- Reports use each document's own date, so cut-off means dating documents in the right month.
- Day End finds open items; closing posts nothing but can lock the books up to that day.
- Lock last, because a lock also blocks late corrections.
Check yourself
3 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.