Cash, bank and petty cash checks
You will be able to: Read the Cash & bank book for the month; Reconcile a bank statement using Zeyto's Bank Reconciliation screen; Count a petty cash float and understand where a difference is posted.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Cash is the first thing to prove at month-end, because the other side of the proof is outside your software: a bank statement and a box of notes. Zeyto holds your side. You compare it with theirs.
The Cash & bank book
The Cash & bank book report (find it from the Reports search) lists every cash and bank ledger for the period with its opening balance, money in, money out, number of entries and closing balance. Click a ledger to open its day book: each entry with the party or other accounts, Receipt (Dr), Payment (Cr) and the running balance. Closing balance at the month end is your book figure.
Bank Reconciliation
Accounting, Bank Recon lists the movements on your bank accounts. You tick the ones that appear on the statement, enter the Statement Date (and, if you like, a Statement Ref) and press Mark Cleared. What stays Uncleared is what the bank has not shown yet.
- Choose the Bank Account, set From and To to cover the statement and keep Status on Uncleared.
- Click each row that appears on the statement, then enter the Statement Date.
- Press Mark Cleared. Rows become CLEARED and leave the list.
- Look at what is left. Each remaining row is a timing difference or a mistake.
| Item | Amount (AED) |
|---|---|
| Bank statement closing balance, 31 October | 52,300 |
| Less: cheque issued, not yet presented (still Uncleared, a payment) | -3,000 |
| Add: deposit made on 31 October, not yet on the statement (still Uncleared, a receipt) | +1,500 |
| Equals: book balance in Zeyto | 50,800 |
- A voucher whose bank line is ticked cannot be cancelled or amended. Select the line, press Unreconcile, then cancel or amend.
- A cancelled voucher shows its bank line and the reversing line, which cancel each other out. Tick them together.
- Post-dated cheques: Day End warns about cheques whose due date has come and that are still registered or deposited. Clear or bounce them before you reconcile.
Petty cash count
Accounting, Petty Cash, Cash Count compares the cash you physically counted in a float with the books. Post every voucher and advance first, because money spent but not yet recorded shows up as a shortage. Enter the Physical count and press Record Count. If the count differs, Zeyto posts the difference at once to Cash Short & Over (account 5910), dated today with no date box. A short box debits Cash Short & Over and credits the float; an over box does the opposite. A count cannot be undone: correct a wrong count by counting again.
Try it in the demo
- Open the Cash & bank book from the Reports search. Pick this month and press Run. Which ledgers have the most movement?
- Click one ledger and read its running balance.
- Open Accounting, Bank Recon. Keep Status on Uncleared and read the four tiles. Do not press Mark Cleared in the shared demo.
- Open Accounting, Petty Cash and read the Cash Count page. Do not record a count.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Your book balance comes from the Cash & bank book; the statement and the box are the outside proof.
- Bank Recon marks rows cleared and posts nothing; you compare the closing balances yourself.
- Statement balance, less outstanding payments, plus deposits in transit, should equal the book balance.
- A petty cash difference posts to Cash Short & Over (5910) the moment you record the count.
Check yourself
3 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.