The job invoice and UAE VAT

The job invoice is a tax invoice made from the work the customer approved. On the Invoice tab, or in the Billing screen, you press Invoice this job. The sheet lists the lines that are approved and not yet invoiced, shows the total before VAT, the VAT and the total with VAT, and lets you take payment in the same step. Declined and cancelled lines never reach the invoice.

What is on the invoice sheet

• Who pays: the customer, or the insurance company. For an insured job the insurer and the customer's excess are invoiced from the insurance invoices.
• Customer pays now, or Customer pays later, on account. A credit customer's invoice goes on his account and falls due after his credit days.
• Advance taken off: any advance on the job is shown and deducted.
• Counter items: something the customer asks for at the counter goes on this invoice only. The job and its estimate stay as they are.
• An optional Shop supplies line, if the company uses it, which can be taken off with the cross beside it.

If more work is approved after the invoice sheet was opened, Refresh from job updates the draft with the lines approved now. An invoice posts stock and cost together with the sale, and the job moves to Invoiced by itself. Every document carries UAE VAT; the standard rate is 5%, with zero-rated and exempt codes in Settings, Tax settings.

Printing and VAT returns

The tax invoice prints on A4, A5 or an 80 mm roll, in English and Arabic, in a summary or detailed layout split into Services, Labour and Parts. The VAT return worksheet and the VAT ledger are in the Accounts hub. The FTA audit file is exported as a draft layout only: its format is not confirmed against the official specification. Zeyto Garage Pro does not connect to an e-invoicing service provider yet. It can prepare a draft file for a provider to check.