Counter day close and cash over and short

The counter day close is the cashier's control. It compares what the system expects to be in the drawer with what the cashier counted, for cash, card, bank and cheque, and keeps a record of any difference. Each cashier closes his own day, once per day.

What is expected

Expected figures come from the documents that user posted that day: receipts, advances and Quick Invoice payments on garage invoices, less money paid back on credit notes. For cash the expected amount is also adjusted for the opening float and cash paid out: expected = opening float + taken - paid back - paid out. A post-dated cheque is not money yet and an on-account invoice is not money, so neither is expected. Coupon and wallet money is shown but not counted.

Counting and the difference

The cashier enters what he counted in each row that has money expected; Count notes helps add up notes and coins. The difference is counted minus expected: over when positive, short when negative. A difference larger than the tolerance, which is 0 by default, needs a written note, otherwise the close is refused. Within the tolerance no note is needed and nothing posts.

• Post cash short/over to the books is on by default. A close then posts one journal voucher built by the server from fixed accounts.
• A short difference debits the Cash Short and Over account (default 5910) and credits the mode's account. An over difference does the opposite.
• A manager can close the day again if money moved after the close; only the difference from what the first close booked is posted, as a new voucher, never by editing the old one.
• A future day cannot be closed. Technicians do not close days.