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- User
- admin
- Password
- demoAdmin123
- POS PIN
- 1234
Demo data refreshes nightly to keep the sample company clean.
Open live demoGarage management software for UAE workshops
Zeyto Garage Pro follows the car through the workshop: check-in on one form, an estimate the customer approves with proof, job cards with technician clocks, and a UAE VAT invoice at the end. It is built for small garages and the staff who run the counter.
Screenshot from the Zeyto demo company, with sample data.
Check-in
One form, plate and VIN first
Check-in is one form on one pane. There is no wizard and no pop-up that interrupts the advisor. The customer's mobile and name come first, then the car: the first boxes are the plate number and the VIN or chassis number, followed by make, model, year, colour, odometer and body type. The plate box searches every car, and the customer's own cars appear first as one-tap chips. A new plate is saved with the check-in, so the advisor never creates the owner and the car in separate steps.
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The form warns about things that cause trouble later: a car that already has an open job (with a link to it), a customer with the same mobile number, an odometer lower than the last reading, and a car back soon after delivery that may be a comeback under warranty. If the browser closes before Save, the form restores the unsaved check-in. The save is duplicate-safe, so pressing it twice does not make two jobs.
Estimates and approval
Customer approval with proof the shop chooses
- EstimatesSaving an estimate freezes the lines and gives it a number the customer can see, print and share on WhatsApp. Its status reads Awaiting answer, Expired, Approved or Declined.
- Extra workWork found during the job goes on an extra quote, or on an additional work voucher when the customer has already agreed. Approved lines stay approved while an estimate is revised.
- Approval proof policyThe shop sets how sure it wants to be: just record it, a signature on the tablet, a four-digit code the customer reads back, or strict. The server enforces the policy, and a declined line is never invoiced.
- Recommended, not doneDeclined or withdrawn lines move to a list so the advisor can call the customer when the car is next due.
Job cards
Technicians, clocks and states that cannot disagree
The Job Center shows status tiles, a board with a column for every stage and a list; cars past their promised time stand out as late. A job card has tabs for Check-in, Work, Parts, Technicians, Checklists, Invoice, Photos and notes, and History. Allocation is possible only once the customer has approved work. On the technician's tablet, My work shows large cards with a timer, and when he clocks out the system asks whether the line is finished.
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One rulebook decides which action each state allows, and both the buttons and the server read it, so the screen and the refusal never disagree. Holds take one tap on a reason such as Waiting for parts, and a manager can reopen a locked job with a written reason that is recorded in the history.
Billing and VAT
The job invoice is a UAE tax invoice
The job invoice is made from the work the customer approved. Pressing Invoice this job lists the approved lines, shows the total before VAT, the VAT and the total, and lets you take payment in the same step. Every document carries UAE VAT at 5%, with zero-rated and exempt codes in Settings. A VAT-registered company cannot post a tax invoice with an empty or sample TRN, so the garage enters its real 15-digit TRN first. The invoice prints on A4, A5 or an 80 mm roll, in English and Arabic, split into Services, Labour and Parts.
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A deposit is an advance taken against the job card. In the UAE the tax point is the day the money is received, so the advance prints as TAX INVOICE (ADVANCE) when VAT was charged. For example, a customer pays 200.00 by card: the VAT inside is 200.00 x 5/105 = 9.52. The final invoice applies the advance and reverses exactly that slice, so the supply is taxed once.
Controls
Cash and corrections
- Counter day close: each cashier checks expected cash against the count, and a difference posts to a Cash Short and Over account. A note is required when the difference exceeds the tolerance
- Credit notes and refunds are chosen line by line, with a required reason and a preview of the VAT before anything posts
- Proforma invoices post no stock and no cost and declare no VAT
- A gate pass and receivables hand-over keep the car and the money in step
What is not connected yet Zeyto Garage Pro does not connect to an e-invoicing service provider yet. It can prepare a draft file for a provider to check, and its FTA audit file export is a draft layout whose format is not confirmed against the official specification. We do not claim e-invoicing readiness. This page is general information, not tax or legal advice, and was last reviewed on 8 November 2026.
Go deeper
Learn the garage workflow
Short lessons in the Zeyto Academy.
Related guides and pages
- Automotive & GaragesERP for GCC garages and spare-parts traders: job cards, labour and parts billing, stock.
- MussafahERP, POS, stock and VAT software for Mussafah workshops, warehouses, auto garages, steel yards and traders.
- Logistics & TransportZeyto ERP for GCC logistics and transport: trips, fleet, delivery notes, proof of delivery.
- Real EstateZeyto ERP for GCC real estate and property management: tenant invoicing, owner statements.
- ProductSee every Zeyto module: sales, purchase, inventory, double-entry accounting, VAT, offline POS, label and report designers.
Buying guides
- ERP Software UAEOffline-capable ERP for UAE businesses: sales, purchase, POS, inventory, accounting, UAE VAT and reports on your own server.
- Trading ERP UAEZeyto ERP for UAE trading companies: quotations, sales orders, purchase, GRN, landed cost, inventory, VAT, receivables.
- VAT POS DubaiZeyto POS for Dubai retail and service counters: VAT invoices, barcode billing, returns, refunds, day-end cash closing.
Next step
See the ERP running before you decide
Open the public demo, install the Windows trial, or talk to the Zeyto team about your workflow.
Install the trial
Your own PC
Run Zeyto cloud, private cloud, on-premise or on a local server, with desktop shell, browser access and the mobile app.
Talk to Zeyto
Sales, support, partners
Send your industry, branch count, users and reporting needs. We route you to the right person.
FAQ
Straight answers
Does the garage software work without internet?
Zeyto is offline-capable and runs on your own PC or server, so check-in, job cards and invoicing keep working during internet outages. Sharing an estimate on WhatsApp needs a connection.
Can the customer approve work by WhatsApp?
Yes. The advisor records how the customer answered (in person, by phone, on WhatsApp, by e-mail or on signed paper), and the shop's approval proof policy decides what extra proof is required, such as a code read back or a screenshot of the reply.
How are deposits taxed?
A deposit is an advance against the job card. Because the UAE tax point is the day the money arrives, it prints as a tax invoice (advance) when VAT was charged, with the VAT as 5/105 of the money. The final invoice reverses that slice so the supply is taxed once.
Does Zeyto Garage Pro file my VAT return?
No. The Accounts hub has a VAT return worksheet and a VAT ledger to prepare the figures. You file on the FTA portal.
Is it ready for UAE e-invoicing?
Not yet. Zeyto Garage Pro does not connect to an e-invoicing service provider yet, and we do not claim e-invoicing readiness. See our UAE e-invoicing page for the Ministry of Finance timetable.
Check in a car in the demo
Open the demo, enter a plate and take a car through to the invoice.