Zeyto Academy · Core · Module 5
Cash, bank and cheques
Cash and bank accounts, receipts and payments, post-dated cheques and bounces, bank reconciliation, petty cash and POS day-end closing in Zeyto.
You will be able to
- Link bank accounts and payment modes to the right ledger accounts
- Record receipts, payments, bank entries and transfers and name the entries
- Track a post-dated cheque from registration to clearance or bounce
- Reconcile a bank statement and compute an adjusted balance
- Run a petty cash float with replenishment and counts
- Close a POS shift and the business day with the cash controls Zeyto provides
Cash, bank accounts and payment modes
- Cash and bank balances are ledger account balances.
- A bank account record must link to a GL account to be useful.
- The payment mode decides which ledger account a payment hits.
- The Bank Account field on a voucher is a reconciliation tag only.
Receipts and payments
- A receipt debits cash or bank and credits Trade Receivables; a payment is the mirror.
- Empty Allocate boxes settle the oldest items first.
- Money left over stays on account as an advance.
- Amend and Cancel reverse; drafts post nothing.
Bank entries and transfers between accounts
- Bank Entry covers deposit, withdrawal, contra and bank charge.
- Every entry posts two balanced lines and no VAT.
- Transfers can carry charges; Received Amount is Amount less charges.
- In-transit money needs a second entry to reach its destination.
Post-dated cheques: receive, hold and clear
- A PDC is recorded on a receipt or payment voucher with Mode PDC Cheque.
- PDC Receivable and PDC Payable hold the cheque until the bank pays.
- Deposit posts nothing; Clear moves the money to or from the bank.
- Due Today shows matured cheques.
Bounced cheques, undo and cheque printing
- A bounce reinstates the receivable or payable and empties the PDC account.
- A bank charge goes to Bank Charges.
- Undo needs a reason and is blocked by reconciliation or a locked period.
- Cheque Print posts nothing and logs every print.
Bank reconciliation
- Reconciliation explains timing differences between books and statement.
- Mark Cleared records a statement date and posts nothing.
- Adjusted bank balance = statement + deposits in transit - outstanding cheques.
- Zeyto does not import statements or compute the difference for you.
Petty cash: floats, vouchers and counts
- A float holds a fixed imprest; top-ups equal the amount spent.
- A petty cash voucher needs a bill number and, for VAT, a supplier with a TRN.
- Cash on hand = imprest - unreimbursed vouchers.
- Count differences post to Cash Short and Over.
POS cash handling and day-end closing
- Expected cash = float + cash sales - cash refunds + paid in - paid out.
- Over and short post when the shift closes; Day Close only locks the day.
- Blind count and variance limits protect the cashier and the owner.
- Day End lists everything still open before you lock the books.
Bank entries and transfers between accounts: key table
| Entry Type | Entry posted |
|---|---|
| Bank Deposit | Debit the bank ledger of the chosen Bank Account, credit the Source Account (starts on cash) |
| Bank Withdrawal | Debit the Destination Account (starts on cash), credit the bank ledger |
| Contra Transfer | Debit the To Account, credit the From Account |
| Bank Charge | Debit the Expense Account (for example Bank Charges), credit the bank ledger |
Post-dated cheques: receive, hold and clear: key table
| Step | Cheque received | Cheque issued |
|---|---|---|
| Registered (voucher) | Debit PDC Receivable, credit Trade Receivables | Debit Trade Payables, credit PDC Payable |
| Deposited | Nothing posted | Not applicable |
| Cleared | Debit Bank (amount less charge), debit Bank Charges, credit PDC Receivable | Debit PDC Payable, debit Bank Charges, credit Bank (amount plus charge) |