Moving and adjusting stock
You will be able to: Transfer stock between warehouses, directly or through transit; Post an adjustment for damage, loss or found stock and name its entry; Choose the right direction, including value-only revaluation.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Stock changes for reasons other than buying and selling. Zeyto has two documents for this: the transfer, which moves stock between your own warehouses, and the adjustment, which changes quantity or value and reaches your accounts.
Stock transfer
Use Inventory, Transfers when stock physically moves, for example from the main store to a field sales vehicle. Pick the From and To warehouse, which must differ, add items and quantities, and press Post Transfer. Zeyto takes the stock out of the From warehouse at the item's current cost and puts it into the To warehouse at the same value. There is no profit or loss, nothing in the accounts and no VAT. Quantities are in base units.
If goods travel, tick Via Transit and pick a Transit warehouse. Posting takes the stock out of the From warehouse and holds it in Transit. When the goods arrive, press Receive in the transfer's row: the stock moves into the To warehouse, and the row's Flow changes from In transit to Received. Do not cancel a transfer that already shows Received.
Stock adjustment
Use Inventory, Adjustments for breakage, expiry, theft, found stock or a wrong cost. Pick one Warehouse. Each line has an Item, a Qty, a Direction and a Reason, which is required on every line (Damaged, Expired, Lost or stolen, Count shortage, Count surplus, Found stock, Cost revaluation, or Other with an explanation).
| Direction | Effect | Entry |
|---|---|---|
| Increase | Stock up at the item's current average cost | Debit Inventory, credit the offset account |
| Decrease | Stock down at the current cost | Debit the offset account, credit Inventory |
| Revalue up | Value up, quantity unchanged | Debit Inventory, credit the offset account |
| Revalue down | Value down, quantity unchanged | Debit the offset account, credit Inventory |
The offset account is the Default Offset Account on the header, or a line's own Offset Account. If both are empty, Zeyto uses its stock adjustment expense account (5100, Inventory Adjustment and Write-off, in the standard chart). You cannot type a rate for an Increase or Decrease: both use the current average cost, so an adjustment can never move the average cost. For a revaluation, type the money amount in Value Change as a positive number.
A panel called Before you post lists each line with System Qty, Qty After, Avg Cost and Value Effect, and warns if the adjustment would take the warehouse below zero. Under Negative Stock set to Block, such a Decrease is refused unless the warehouse allows negatives.
Try it in the demo
- Open demo.zeyto.app/demo-app/ and sign in with the public demo user (admin, password demoAdmin123).
- Open Inventory, Transfers and look at the Flow and Status columns.
- Press + New Transfer and tick Via Transit to see the Transit Warehouse field (do not post).
- Open Inventory, Adjustments and press + New Adjustment; look at Direction and Reason on a line.
- Open the Adjustment Register report from Reports.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Transfers move quantity and cost with no accounting entry.
- Via Transit holds goods until you press Receive.
- Adjustments hit the accounts: Inventory against an offset expense account.
- Increase and Decrease use the current average cost.
Check yourself
4 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.