How every Zeyto document posts to the ledger
You will be able to: Describe what each main document does to stock, the ledger and VAT when it is submitted; Trace one sale from document to debits and credits, including cost of goods sold; Use the Posting Trail to check what a document posted.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Zeyto documents follow one pattern. A document starts as a Draft, which changes nothing. When you Submit it, it receives its number and posts. Depending on the type, posting can move stock, write ledger entries and record VAT. Understanding this table is the single most useful thing in this module.
| Document | Stock | Ledger | VAT |
|---|---|---|---|
| Quotation, Sales Order, Proforma, Purchase Order | No | No | No |
| Delivery Note | Goods out | Dr Cost of Goods Sold, Cr Inventory (no sale) | No |
| Sales Invoice | Goods out (unless a delivery note already moved them) | Dr Receivable or cash, Cr Sales, Cr VAT Output; plus the cost entry | Output VAT |
| Sales Return | Restocked goods back in | Reverses the sale and VAT, credits the customer | Output VAT reduced |
| Goods Receipt (GRN) | Goods in | No (follows the purchase invoice) | No |
| Purchase Invoice | Goods in (unless a GRN did) | Dr Inventory or Expense, Dr VAT Input, Cr Payable | Input VAT |
| Receipt / Payment voucher | No | Cash or bank against the customer or supplier account | No |
| Journal Voucher | No | Exactly the lines you enter | No |
One sale, line by line
If the customer had not paid, the first debit would go to Trade Receivables for 1,050 instead of Cash, and the customer's balance would rise by AED 1,050.
Draft, Submit, Amend, Cancel
- Draft: changes nothing in accounts, stock or VAT. Safe to leave.
- Submit: posts. The main button may read Submit & Print, Post or similar, and does the same job.
- Amend: reverses the old posting and posts the corrected version under the same number plus /A1, /A2 and so on.
- Cancel: reverses everything and marks the document Cancelled. It stays in the list with its number.
Amend and Cancel are refused while a later document was made from this one, such as a delivery note made from the order. Cancel the later document first.
See it before and after
- Before: many forms have an Accounting impact section under the totals, and a bar at the bottom of the screen says what Submit will post. It is a preview worked out from what is on screen.
- After: open the document, then More, then Postings. The Posting Trail shows three tables: the general ledger (the money), the stock ledger (quantity and value) and the VAT register. Reversal lines are marked Reversal, and a chip shows Balanced.
What can stop a Submit
- No open fiscal year covers the document date.
- The date is inside a VAT period you have already filed.
- Posting Controls: future-dated, locked-books or required-field rules.
- Credit Control, negative stock rules or an approval rule your company set.
Try it in the demo
- Open https://demo.zeyto.app/demo-app/ and sign in (user admin, password demoAdmin123). This is a public demo with sample data, so nothing you do there affects a real business.
- Open Sales, then Sales Invoice, and open any submitted invoice from the list.
- Open More and press Postings (or use Reports and search for Posting Trail and type the invoice number).
- Read the three tables. Find the line that debits Trade Receivables or cash, the Sales credit, the VAT Output credit, and in the stock ledger the quantity that went out. Check the Balanced chip.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Quotations, orders and proformas post nothing; delivery notes move stock and cost; invoices record the sale, VAT and money.
- A sale posts a revenue pair and a cost pair, and VAT is a liability, not profit.
- The Posting Trail shows exactly what a document posted to the ledger, stock and VAT.
Check yourself
4 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.