Set up your company and financial year
You will be able to: Say what the Company Profile holds and why Base Currency must be chosen before the first document; Create and close a fiscal year in Settings and explain what Zeyto does with a date outside every open year; Tell apart closing a fiscal year (a lock) from the Year-End Close (accounting entries).
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Before you record a single sale, Zeyto needs to know three things: who the company is, which currency its books are kept in, and which dates it may post into. Two screens in Settings answer these: Company Profile and Fiscal Years. Getting them right first saves you from awkward corrections later.
Company Profile
Open Settings, then Company Profile. The screen is split into cards such as Legal Identity, Address & Contact, Bank Details and VAT Return Identity. The fields that matter most for accounting are in Legal Identity:
- Display Name (required): the company name printed on documents, receipts and exported reports.
- TRN: your tax registration number. Leave it empty if you are not VAT-registered; if you type one it must be exactly 15 digits. Zeyto only checks the digit count, so it cannot tell you whether the number is real. Read it twice.
- Country: new customers and suppliers start with this country.
- Base Currency: the currency your books are kept in. Every document is posted in it.
- Fiscal Start Month: a number from 1 (January) to 12 (December). Today only the Corporate Tax report uses it. It does not create fiscal years.
Press Save at the top right when you are done. Saving the profile posts nothing to the accounts.
Fiscal Years
A fiscal year (also called a financial year or accounting year) is a named range of dates, for example FY2026 from 1 January 2026 to 31 December 2026. Whenever you submit, amend or cancel a document, Zeyto looks for an open fiscal year that covers the document date. If it finds none, the document is refused and the message says that no open fiscal period covers that date.
| Field | What it means |
|---|---|
| Name | Required and different for every year, such as FY2027. A numbering series that resets each year puts this name inside the document number. |
| Starts / Ends | The first and last day. Ends must be after Starts. |
| Status | Open years accept postings. Closed years refuse new postings, amendments and cancellations dated inside them. |
To add a year, open Settings, then Fiscal Years, press + New, type the Name and the two dates, leave Status on Open and press Save. There is no delete; if a name or date is wrong, edit the year.
Other things that can lock a date
- Settings, Posting Controls can block future-dated documents and lock the books up to a date you choose.
- A VAT return you have filed locks its own period: VAT-related documents dated inside it cannot be submitted, amended or cancelled even though the fiscal year is still open.
Closed is a lock, Year-End Close is accounting
Setting a fiscal year's Status to Closed posts nothing and moves no balances. It only stops anyone posting into that year, and you can set it back to Open at any time. The separate Year-End Close screen under Accounting is the one that posts entries; lesson 8 covers it.
Try it in the demo
- Open https://demo.zeyto.app/demo-app/ and sign in (user admin, password demoAdmin123). This is a public demo with sample data, so nothing you do there affects a real business.
- Open Settings, then Company Profile. Find the Legal Identity card and read Display Name, TRN, Country and Base Currency. You can look without saving anything.
- Open Settings, then Fiscal Years. Note the Name, Starts and Status of each year. Click one to see its fields, then leave without changing it.
- If a screen is missing from the sidebar, press Ctrl+K to search for it, or use the 'More screens' link of that module.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Company Profile tells Zeyto who you are; Base Currency is the currency every document is posted in, so set it first.
- A document dated outside every open fiscal year is refused. Add next year before it starts.
- Status Closed only locks a year. The Year-End Close screen is what posts closing entries.
Check yourself
4 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.