Company, branches and the financial year
You will be able to: Set up the Company Profile correctly; Create fiscal years and understand closing versus locking; Set up branches, warehouses and branch-limited users.
- Read not done yet
- Self-check: not taken not done yet
- Lesson complete not done yet
Company Profile is the first real configuration screen. Its Legal Identity card holds the fields that matter most.
- Display Name: printed on documents, receipts and exports.
- TRN: the 15-digit tax registration number. Leave empty if the client is not VAT-registered. Zeyto checks only the digit count, so read it twice with the client's certificate in hand.
- Country: new customers and suppliers start with it.
- Base Currency: the currency the books are kept in. Every document is posted in it.
- Fiscal Start Month: only the Corporate Tax report uses it. It does not create fiscal years.
Fiscal years
A fiscal year is a named date range such as FY2026, 1 January to 31 December 2026. When a document is submitted, amended or cancelled, Zeyto looks for an open fiscal year covering the date; with none it refuses the document. Create the current year and the next one, and make sure they do not overlap. Closing a year posts nothing and moves no balances. It only blocks postings dated inside it.
For finer control, Posting Controls has a Books locked up to date. A document dated on or before it cannot be submitted or amended. It is a soft close you control and is separate from Fiscal Years. Filing a VAT return also locks its own period.
Branches and warehouses
A branch is a shop, office or site. Every document is saved under one branch. Settings, Branches is the same screen as Inventory, Warehouses, opened on its Branch form. Zeyto suggests codes such as BR-001. Give each branch a Default Warehouse so new documents start on the right stock location. Keep at least one active branch, or documents cannot be saved.
To limit a person to some branches, open Settings, then Users & Permissions, click the user and untick All branches under Row Level Security. The Admin role is never limited.
| Decision | Ask the client | Typical answer |
|---|---|---|
| Base currency | In which currency does the accountant report? | AED for a UAE company |
| Fiscal year | Which months does the financial year cover? | January to December |
| Cut-over date | Which date will opening balances be as at? | Last day of a month, ideally |
| Branches | Which sites issue invoices or hold stock? | Each shop and the head office |
| Branch numbering | Do branches need their own invoice series? | Yes, prefix per branch |
Practise in the demo
- Open Settings, then Company Profile and read the Legal Identity card without saving.
- Open Settings, then Fiscal Years and Settings, then Branches. Note what each list shows.
- Open https://demo.zeyto.app/demo-app/ and sign in with the demo login. This is a public demo with sample data, so nothing you do there affects a real business.
Public demo company, sign in as admin / demoAdmin123. Data refreshes nightly.
- Base currency and fiscal years come before the first document.
- Closing a fiscal year only blocks postings; Books locked up to is a separate soft close.
- Give each branch a default warehouse and limit users by branch where needed.
Check yourself
5 questions on this lesson. Not timed, not the exam, and you can try again. Score 60% or more, and read the lesson, to complete it.